Share links
Share links let you deliver spatial data to clients as a branded, professional web page. Clients open the link in any browser — no login, no app, no plugins required.
Creating a share link
- Open a site → go to the Sharing tab
- Click Share
- Enter a delivery name (e.g. “Site Survey — March 2026”)
- Choose which files to include:
- All current files — includes all files currently in the site
- Include future files — new uploads are automatically added to the link
- Selected files — choose specific files manually
- Set the access mode:
- View only — client can view files in-browser, no downloads
- Download enabled — client can download original files
- Under Change access, set the privacy:
- Public: anyone with the link can view
- Password protected: requires a passphrase to view
- Invite only: only specific email addresses can view (a private link is emailed to each)
- In the same section, choose whether the link shows notes and measurements, whether invited guests can reply, and its look: header message, which view it opens on, the “How does this delivery look?” prompt, a client logo and an accent color. These start from your workspace’s branding; change them to make this link different.
- Click Create and copy the URL
Sharing from a file
The quickest way to share is from the file you’re looking at. Share in the top-right corner of the viewer has two tabs:
- Links (N): the share links this file is already on, with how it got there (chosen files, its collection, or the whole site) and their views. Copy copies a link that opens straight on this file, and Preview opens it the way a client sees it. The links you copy most come first, and a search box appears once there are more than five. The pencil opens that link’s editor on the Sharing tab.
- New link: what the link shows (Just this file, its collection, or the Whole site), who can open it, whether they can download, when it expires, and whether shared notes show. Create and copy link makes it and copies the address.
Manage share links in the site opens the site’s Sharing tab showing only the links with this file.
Open at this view
Tick Open at this view above the tabs to send someone exactly what you’re looking at. The line under it says what will be kept, for example “The camera · one list · Type: Electrical · 2 hidden notes”. It keeps:
- the camera, including an E57’s Split, 360° or Cloud layout and the 360° photo you’re in;
- the lists picked and the filters in the Notes panel;
- notes and kinds you’ve hidden;
- how pins, labels and areas display.
The view belongs to the address you copy, not to the link. Copying the same link without the box ticked still opens it normally, so you can send different views on one delivery without changing it for anyone who already has it. Visitors land on the view and can change it for themselves: a Filtered chip in their notes list clears the filters, and the eye on a hidden note shows it. Only Shared notes ever appear. List links always open on their first step, so they don’t take a view.
What clients see
When a client opens a share link, they see:
- Your organization logo and name
- The delivery title and site name
- All files grouped by collection, with thumbnails
- An interactive viewer for each file (opens in-browser), with measurement tools on 3D and map files
- Download buttons on each file (if download is enabled). When a deliverable has more than one version, for example the original plus a 4K or 1080p video, or a converted derivative, the button opens a menu so the client can choose which version to download
- A Download all button per collection (if download is enabled)
Clients can switch between card view, list view, and a map view showing file locations. The map view includes a live Map content panel for toggling collections and layers on and off, and shows any custom base maps you’ve added to the site.
Access modes
| Mode | View in browser | Download files |
|---|---|---|
| View only | ✓ | ✗ |
| Download enabled | ✓ | ✓ |
Access mode can be changed after a link is created.
Privacy settings
| Privacy | Who can view |
|---|---|
| Public | Anyone with the link |
| Password protected | Anyone who enters the correct passphrase |
| Invite only | Only email addresses you specify |
Password protected: When you set a password, clients enter it once at the link. Swyvl remembers their session in the browser so they don’t have to re-enter it. You can view or copy the current password later when editing the link — no need to keep it somewhere else. (Passwords set before this was available can’t be displayed; set a new one to make it viewable.)
Invite only: Enter one or more email addresses. Each invitee receives an email with their own private link, which works for 7 days and keeps them signed in on that device. After that they can get a new one by entering their email on the link; you don’t need to re-invite anyone. Invitees can also see every link they’ve been invited to at share.swyvl.io/p/inbox, using a code sent to their email.
When you add people to an existing link from Edit, their invites go out when you press Save, with the link’s settings as saved. Resend sends again straight away.
Privacy settings can be changed at any time from the Sharing tab.
Branding
Share links start from your workspace’s branding:
| Setting | Where to configure |
|---|---|
| Organization logo | Settings → Organization |
| Accent color | Settings → Workspace → Branding |
| Default header message | Settings → Workspace → Branding |
Each link can override the accent color and header message, and add a client logo, when you create or edit it. A link you leave on the workspace color follows the workspace if you change it later. Invite emails use the link’s color and your organization logo.
Managing share links
From the Sharing tab you can:
- Search your links by name
- Copy the URL
- Edit everything after creation: the name, who can access it (public, password protected, or invite only), which files are shared, whether future uploads are included, the access mode, notes and replies, and the branding
- Unpublish to revoke access immediately — the URL stops working
- Republish to restore access
Client feedback
Clients can approve a delivery or request changes directly from the share link — no account required.
At the bottom of the delivery page, clients see two buttons:
- Approve — marks the delivery as approved. You receive an email notification with the client’s name/email and the timestamp.
- Request changes — opens a short form where the client can enter their email and a message. You receive an email with their feedback.
Feedback is recorded in the Activity tab on the site and on the share link card in the Sharing tab.
Notes on share links
When Show notes and measurements is on, the link shows your Shared notes and saved measurements (never Team or Just me ones). Clients can open each note and step through them.
On an Invite only link with Guests can reply on, the people you invite can reply to shared notes, with photos or a sketch. They are guests: they never take a seat. Their replies notify your team. To stop one guest replying, use Stop replies next to them in the link’s invite list.
List links
To share a single list, click the link icon on the list’s header in a file’s Notes panel. A list link opens straight on the first note, shows only that list (no file cards), and steps through it across files with Prev and Next. On a phone, a step bar sits over the viewer and the list opens with Steps. If some of the list’s notes aren’t Shared, you’re offered the option to share them.
See Notes.
Share link analytics
Each share link logs:
- Number of views and unique visitors
- When the link was first and last viewed
- Which files were opened in the viewer
View analytics from the Sharing tab by clicking a link.
Want a walkthrough? Book a 30-min demo with Alex →