Share links
Share links let you deliver spatial data to clients as a branded, professional web page. Clients open the link in any browser — no login, no app, no plugins required.
Creating a share link
- Open a site → go to the Sharing tab
- Click New share link
- Enter a delivery name (e.g. “Site Survey — March 2026”)
- Choose which files to include:
- All current files — includes all files currently in the site
- Include future files — new uploads are automatically added to the link
- Selected files — choose specific files manually
- Set the access mode:
- View only — client can view files in-browser, no downloads
- Download enabled — client can download original files
- Set the privacy:
- Public — anyone with the link can view
- Password protected — requires a passphrase to view
- Invite only — only specific email addresses can view (magic link sent by email)
- Optionally add a header message (e.g. “Thanks for working with us — let us know if you have any questions”)
- Click Create and copy the URL
What clients see
When a client opens a share link, they see:
- Your organisation logo and name
- The delivery title and site name
- All files grouped by collection, with thumbnails
- An interactive viewer for each file (opens in-browser)
- Download buttons on each file (if download is enabled)
- A Download all button per collection (if download is enabled)
Clients can switch between card view, list view, and a map view showing file locations.
Access modes
| Mode | View in browser | Download files |
|---|---|---|
| View only | ✓ | ✗ |
| Download enabled | ✓ | ✓ |
Access mode can be changed after a link is created.
Privacy settings
| Privacy | Who can view |
|---|---|
| Public | Anyone with the link |
| Password protected | Anyone who enters the correct passphrase |
| Invite only | Only email addresses you specify |
Password protected: When you set a password, clients enter it once at the link. Swyvl remembers their session in the browser so they don’t have to re-enter it.
Invite only: Enter one or more email addresses when creating the link. Each invitee receives an email with a magic link to access the delivery. They can also view all their Swyvl deliveries at once at their personal inbox page.
Privacy settings can be changed at any time from the Sharing tab.
Branding
Share links inherit branding from the workspace:
| Setting | Where to configure |
|---|---|
| Organisation logo | Settings → Organisation |
| Accent colour | Settings → Workspace |
| Default header message | Settings → Workspace |
You can also override the header message per link in the Sharing tab.
Managing share links
From the Sharing tab you can:
- Copy the URL
- Edit the name, access mode, and header message
- Unpublish to revoke access immediately — the URL stops working
- Republish to restore access
Client feedback
Clients can approve a delivery or request changes directly from the share link — no account required.
At the bottom of the delivery page, clients see two buttons:
- Approve — marks the delivery as approved. You receive an email notification with the client’s name/email and the timestamp.
- Request changes — opens a short form where the client can enter their email and a message. You receive an email with their feedback.
Feedback is recorded in the Activity tab on the site and on the share link card in the Sharing tab.
Share link analytics
Each share link logs:
- Number of views and unique visitors
- When the link was first and last viewed
- Which files were opened in the viewer
View analytics from the Sharing tab by clicking a link.
Want a walkthrough? Book a 30-min demo with Alex →